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GENERAL ASSEMBLY, Zeist, Netherlands
30th August 2019 14:00

Page 1

Committee Members Attending

Dave Watterson (President)
Andrzej Przeździeck(Vice-President)
Bernhard Lindner (Vice-President)
Jacqueline Pante (Secretary General)
Thomas Kräuchi (Treasurer)

Advisers:

Tatyana Alahverdzhieva
Wolfgang Allin
Mitze Chapovski
Zuzana Školudová
Franka Stas
Eugy Van Gool
Mike Whyman

Also Present

Kees Tervoort (President of the Congress)
Serge Michel (IFTC Liaison)
Stefan Eich (Translations)
Romy Van Krieken (Translations)
Sarah Materna (Translations)

Members Present

Austria
Belgium
Bulgaria
Czech Republic
Estonia
Finland
France
Germany
Italy
Liechtenstein
Luxembourg
Netherlands
North Macedonia
Norway
Poland
Romania
Russia
Slovakia
South Korea
Spain
Sweden
Switzerland
United Kingdom
Ukraine

1. Opening address by the President of the Congress

Welcome by the Chairman of the Congress Kees Tervoort.

Stefan Eich, Romy Van Krieken and Sarah Materna translate the meeting simultaneously into French, German, English and Dutch.

2. Verification of the delegates’ authorities

Austria
Dr. Georg Schörner
Belgium
Michelle Cooreman
Bulgaria
Tatiana Alahverdzhieva
Czech Republic Jaroslav Bouse
Estonia represented by Julia Obraztcova (Russia)
Finland Pentti Kemppinen
France Serge Michel & Jeanne Glass
Germany Marcus Siebler, Barbara & BernhardZimmermann
Italy Jacqueline Pante
Liechtenstein Rolf Leuenberger
Luxembourg Jean Reusch
Netherlands Vladimir Murtin
North Macedonia Mitze Chapovski
Norway Halvor Larsen
Poland Andrzej Przeździecki
Republic of Korea Jiheei Yi
Romania Viorel Ieremie
Russia Julia Obraztcova
Slovakia PhDr. Zuzana Škludová
Spain Josep Rota Paris
Sweden Aase Högfeldt
Switzerland Fred Graber & Pia Kalatchoff
Ukraine Ievgen Maksymov
United Kingdom Alan Atkinson
Total: 24 (25 with Serge Michel)
Not represented: Andorra, Croatia, Georgia, Hungary, Slovenia, Tunisia Total: 6
Kees Tervoort opens the General Assembly.
Kees Tervoort opens the General Assembly.

Part 2

  • Film Librarian's Report
  • "Friends of UNICA" Report
    Patronage Report
    Report from CICT/IFTC
  • Admission of new members
  • Proposals by Committee
  • Place and dates of next meetings

Part 3

  • Farewell to Jeanne Glass
  • Miscellaneous without a vote

Papers

3. Constitution of the bureau of the GA:

Proposals by the Committee:

Chairman of the General Assembly - Dave Watterson
Secretary - Jacqueline Pante
Vote counters - Josep Rota Paris (ESP) and Peter Glatzl (AUT)

Approved unanimously.

4. Confirmation of the agenda

The agenda had been sent to all delegates in advance. Viorel Ieremie asked to add an additional point in the discussion. The point would be included in item 22.

Confirmed: 21 in favour – 4 abstentions.

5. Minutes of the General Assembly UNICA 2018 in Blansko (CZE)

The Minutes had been sent to the delegates on the 5th of January 2019.
No objections, only thanks from Fred Graber. Applause for Jacqueline Pante.
Approved: 24 in favour – 1 abstention

6. Address by the President of UNICA

Portrait of Dave Watterson.At the request of the General Assembly, the address by the President is not dispatched beforehand, but presented personally by the President during the meeting.

First the President explains that, those who signed up for the newsletter, already have an important piece of news. This is that by the end of November the Secretary General, Jacqueline Pante, will step back. She has done three years of service. The Secretary General is a key job in the committee. She or he is the centre of the UNICA universe. The task is time consuming, involves a lot of correspondence, the coordination of the efforts of their colleagues. It must be someone who loves UNICA.

The President calls on the national delegates to use their knowledge to identify people who would be ready to take this position and to inform him about potential candidates. The proper farewell to Jacqueline Pante will be in November, along with the next committee meeting, where Jacqueline and her mentor, Rolf Mandolesi, will host the meeting in Merano.

The President gives warm thanks to Jacqueline. The committee was really relieved to get her and she has been a guardian angel to them for three years.

Applause for Jacqueline Pante.

The second piece of news is that after the General Assembly in Birmingham 2020, Dave will stand down as President and candidates must be sought.

Fred Graber thought it important – especially if outsiders were invited – to state, that that these posts are unpaid and voluntary. Dave Watterson added that the Secretary-General must have at least one of the UNICA languages, preferably two.

The president reported, that we have initiated many new people into the committee. We have created some working groups, received several ideas and have started research. Thanks for electing such a good team.

No questions from the audience.
Applause for Dave Watterson.

Portrait of Jacqueline Pante.7 - Report of the Committee by the Secretary General

Jacqueline Pante thanks the delegates and the colleagues of the committee for their support during her three years of UNICA work. The decision to step down was not an easy one, and she will remain a UNICA enthusiast.

The report by Jacqueline Pante in three languages and in detail had been circulated in advance to the National Organisations. She summarised briefly what the committee had been doing from one year to the other.

The elections in Blansko brought five new members into the committee: Andrzej Przeździecki, Wolfgang Allin, Eugy Van Gool, Zuzana Školudová and Mike Whyman. The first meetings of the new committee were in Zaventem (Belgium) in November and Birmingham (Britain) in March.

In Zaventem working teams had been assembled:

  • Data protection officer Jacqueline Pante with Bernhard Lindner as a back-up.
  • Frank Stas as assistant secretary
  • Bernhard Lindner as reviser of competition rules and annexes.
  • Communication and Public Relations team: Zuzana Školudová , + Andrzej Przeździecki + Wolfgang Allin
  • Franka Stas and Mitze Chapovski - Jeunesse (now called Young UNICA)
  • WMMC - Zvonimir Karatic with Mitze Chapovski if Zeljko Balog would not continue to organise it.
  • Tatiana Alahverdzhieva - "Friends of UNICA
  • Thomas Kräuchi and Eugy Van Gool Preparation of diplomas and voting documents
  • Wolfgang Allin with Zuzana Školudová and Andrzej Przeździecki: Patronage
  • Thomas Kräuchi Film Archive
  • Mike Whyman UNICA Paper Archive
  • Eugy Van Gool Webmaster.

The YUW (Young UNICA Workshop) was discussed in detail, for this the committee had submitted a point for voting later on.

The committee meeting in Birmingham was focused on the organisation of UNICA 2020.

A new UNICA trailer/promo has already been produced by Wolfgang + Angelika Allin.

No questions from the audience. Applause for Jacqueline Pante.


8. Report of the Treasurer

Portrait of Thomas Kraeuchi.The report (in 3 languages) had been mailed in advance, the details were now presented to the member organisations.

Treasurer - Thomas Kräuchi reported that there are some write offs from the previous year, as some of member countries had had trouble paying the 200€ fee. Tunisia, which is still in a difficult economic situation, but is really active and this year sent their film programme on time. The second problematic country is Andorra, this situation seems not to change. The third country is Georgia, a youth programme with no money. Their main UNICA sponsor, Svetlana Uturgauri, passed away. Thomas did not expect any money from this member.

The major unusual spending we had last year was the purchase of the farewell presents for the committee members. There are four left. We have kept the budget. We might have to spend more on expenses for translators in future, as the translators are no longer just students, but freelancers.

Our income is limited, the membership fees and the patronage fees do not bring more income. We anticipate that income from our share of the sales of Congress Cards will also not rise. If we are not able to find a supporter or a sponsor, we have to get along with the current incomes, roughly 9000€/year and with the expenses we must become very careful

These is the addendum given by Thomas Kräuchi for the balance.

There were no questions, so he invited Mr Bernd Zimmermann to read the report of the auditors.

Approved unanimously.

Applause for Thomas Kräuchi..

9 Report of the Auditors

Portrait of Bermhard Zimmermann.Mr. Bernhard Zimmermann did not read the whole report as the delegates had been sent it in advance. The audit was done on two separate days, (24th and 30th July) by Sydney Allanson.
The treasurer presented documents for audit, invoices, receipts, and the annual financial statement for 2018 as well as the balance sheet. The papers were checked randomly. The values of the last annual balance sheet correspond to the accounts. The connection with the previous year's balance sheet has been maintained. The annual financial statement closes with a surplus amount. There is no need to change anything in the financial report and therefore we advise the General Assembly to discharge the treasurer and the committee.
Approved unanimously.

10. Discharge of the Committee

Approved unanimously

11. Election of the Auditors

On behalf of the General Assembly, Thomas Kräuchi thanked Bernhard Zimmermann, who after two years’ service must step down as first auditor. Sydney Allanson will step up as first auditor. Wolfgang Freier will step up from third to second auditor. The committee’s suggestion for third auditor is Nico Sauber from Luxembourg, who often travels to Zürich where the auditing takes place.

No other candidates were proposed. So, the auditors are
1.    Sydney Allanson (Switzerland)
2.    Wolfgang Freier (Germany)
3.    Nico Sauber (Luxembourg).


Approved unanimously

12 - Determination of following year's contribution.

The committee proposed to keep the membership fees as they had been in the previous year: 200€, 400€ and 900€ per year.

Approved unanimously

13. Confirmation of the budget

The budget had been set, we assumed that we will be balanced and that we will be able to stick to it. The major expenses may be the purchase of medals.

Please consider that the committee will submit under point 19 b) a further increase to support the YUW, which would mean a loss of 500€, which would however be covered by the UNICA capital.

The vote now is related to the submitted budget.

Approved unanimously.


These draft  Minutes await approval by the next General Assembly

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